Regulatory Notice / SERVICE INFORMATION
Service Information
1. Basic service information: The primary service provided to you is that of a Notary Public carrying out all permitted notarial activities including, where appropriate, arranging legalisation of documents and arranging for them to be sent to their final destination, usually abroad. An essential part of a notary’s role is to maintain and keep records. You can view details of how your data is handled on this website: www.notarymarkgreen.com. The general terms and conditions of retainer below apply.
2. Detailed Service information: Each notarial matter is different and the requirements and timescales will vary according to whether the client is a private individual or a company and according to the processing times of third parties such as the Foreign and Commonwealth Office, legalisation agents, translating agencies and couriers, etc. Some of the typical key stages are likely to include:
2.1 Receiving and reviewing the documents to be notarised together with any instructions you may have received
2.2 Liaising with your legal advisors or other bodies to obtain the necessary documentation to deal with the document (e.g. information from Companies House or foreign registries, powers of attorney etc);
2.3 Checking the identity, capacity and authority of the person who is to sign the document;
2.4 If a document is to be certified, checking with the issuing authorities that the document/award is genuine. In the case of academic awards, this would entail checking with the appropriate academic institutions;
2.5 Meeting with the signatory to verify their identity and to ascertain that they understand what they are signing and that they are doing so of their own free will and ensuring that the document is executed correctly;
2.6 Drafting and affixing or endorsing a notarial certificate to the document;
2.7. Arranging for the legalisation of the document, upon request, as appropriate;
2.8 Arranging for the storage of copies of all notarised documents in accordance with the requirements of the Notarial Practice Rules 2019.